Our Free Property Inventory App will save you a lot of time

Everyone in the world of residential letting agents agrees on the importance of an inventory, but the quality of inventory reports can vary considerably across the industry. The success or otherwise of deposit disputes can be determined largely by the quality of the inventory and the schedule of condition.

It is a fact that tenants today are disputing deposit reductions more and more, as it has become apparent to them that they have nothing to lose by doing so, since disputing it doesn’t cost them anything. If you are a tenant, what’s not to like? This is why accurate inventory is an essential factor in obtaining a fair result for your landlord. Yes, of course, there is such a thing as fair wear and tear, and it is not unknown for landlords to try and represent that as damage caused by the tenant. However, as a letting agent, you want to keep your landlords happy, and the way to do that is to produce an accurate check-in report, interim reports, and check-out report so that everything has been duly noted.

In fact, of course, interim reports are probably a major factor in noting any damage and also fair wear and tear as the tenancy proceeds. An interim report that is properly undertaken will highlight issues as they happens, well before the end of tenancy.

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Free Dictation Software Can Save You A Lot Of Time On Inventory

When you run a business of almost any description there are always the good parts and the parts that are not so good. The ones that are not so good are the things which are “must-do’s” as opposed to the things that you enjoy doing and which make a profit.

In the case of making a living as a letting agent, most people would say that one of the “must-do’s” is taking inventory. It is time-consuming, and the majority of letting agents find it tedious, to say the least, if not downright boring. Yet it is an essential part of the job, and it has to be done correctly in order for ensure fairness to both the landlord and the tenant. Furthermore, as a letting agent you may have to undertake several inventories each week. Obviously, the more clients you have on your books, the more inventories there are that need to be done.

Now, of course, you can get your hands on one of the free apps which you can download to your mobile or tablet and use to help with taking inventory, and there is no doubt that the best of them can save you quite a lot of time. Some of them only allow you to type up your notes as you go, and this is fine if you are quick – as some people are – at typing on something as small as a tablet or mobile. However, a lot of us, especially men who in general have large hands than women, are really not that good at typing on something so small at speed. This is why some of the apps contain free dictation software.

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The Benefits Of Using A Specialist Inventory Clerk Agency

When taking inventory today, many clerks are using an inventory clerk app which you can easily find online. There are lots of them out there. However, the trick is to ensure that you get the right one for your needs because some of the older apps have lots of drop-down menus which are time-consuming and more importantly unnecessary for an experienced inventory clerk who knows what he or she is doing.

Carrying out inventory for a three-bedroom house can take around three and a half hours without using an app and doing it the 20^th century way. Using some of the available apps can cut that down to around two hours. However, if you use one of the later apps that doesn’t rely on lots of drop-down menus it has been shown that some inventory clerks can carry out the inventory in as little as 30 – 45 minutes. Now that is a very big saving of time, and therefore money. This is particularly the case if you are in somewhere like a university town when you have lots of students checking in and out and you need to carry out a lot of inventory in a short space of time. 

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Allowing For Fair Wear And Tear In Inventory

When undertaking inventory as a letting agent, one of the things that you have to take into account is fair wear and tear. If you are like many people doing inventory you may well be using a free inventory report software which makes the process of inventory so much better in many respects. It can help to speed up the whole process, while at the same time ensuring that you don’t overlook anything.

However, one of the things that a free inventory report software can’t do is to allow for fair wear and tear. That is an assessment that has to be undertaken by the inventory clerk and he or she has to use their experience and common sense to assess a range of factors in deciding what is, and what isn’t, fair wear and tear.

One of the first things to consider is the quality of the item being assessed, and that can vary considerably. Obviously, a top-quality item will last a lot longer than a cheaper version. It is also necessary to consider the usual life expectancy of the item. In addition, there is the question of the condition of the item at the start of the tenancy because, for example, it could have been halfway through its’ life expectancy at check in.

The there is the condition at check out. Has the item been subjected to more wear than would be normal? It is also necessary to consider the number of tenants and how many adults and children there are when appropriate. For instance, a carpet will be subject to more fair wear and tear if there are four people in the household than if there are only one or two.

The tenant has a duty to leave the property at the end of the tenancy in the same condition it was in at the beginning, after allowing for fair wear and tear. When considering compensation, fair wear and tear has to be taken into account along with the most appropriate remedy for repair or replacement. It is also essential to ensure that the landlord is no better off materially or financially at the end of the tenancy, having taken those factors into account.